COVID-19 Health and Safety Information and Protocols

AILA no longer requires proof of vaccination status to attend the AILA in-person conferences, meetings, or events (AILA Event). Mask-wearing is optional, at the discretion of each attendee. Please act responsibly and with consideration for the health and safety of others by following these guidelines:

  • The CDC continues to recommend that people stay up-to-date on COVID vaccinations.
  • Do not attend the AILA Event if you develop COVID or experience COVID-like symptoms within 5 days of the first day of the AILA Event. A description of COVID symptoms may be found at https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html.
  • Do not attend the AILA Event if you are exposed to someone with COVID or COVID-like symptoms within 5 days of the first day of the AILA Event.
  • If a registrant attends the AILA Event between 6 and 10 days after last testing positive for COVID or experiencing COVID-like symptoms, or being exposed to someone with COVID or COVID-like symptoms, consider wearing a mask.

For more information on the current COVID guidelines recommended by the CDC, please visit https://www.cdc.gov/coronavirus/2019-ncov/vaccines/stay-up-to-date.html

Health and Safety Terms and Conditions

By attending an AILA Event, you agree to the following Health and Safety Terms and Conditions:

  • AILA will follow any applicable COVID-19 health and safety measures put into effect for the time of the AILA Event by federal, state, and local public health and government officials. AILA reserves the right to re-impose COVID restrictions as recommended by the CDC, in the event that the risk or incidence of COVID increases prior to the AILA Event.
  • If you do not abide by any and all health and safety measures put into effect by AILA, you will not be permitted to enter the AILA Event and participate in person, or (if the AILA Event has started) you will be refused further admission; and your registration will be transferred to the webcast option (if available). If there is no webcast, your AILA Event registration will be canceled without refund.
  • You agree to pay for all costs and expenses if you contract COVID-19 or test positive for COVID-19 prior to or while at the AILA Event, including but not limited to costs related to a mandatory or voluntary quarantine (hotel, food and beverage), medical care, transportation to and from a medical facility or hospital, and changes in travel plans.

  • Under no circumstances shall AILA, its officers, directors, employees, and contractors be liable to you (or anyone claiming through you) for any injury, damages, claims, liabilities, costs, expenses, or other loss of any kind (including death), arising in any manner from COVID-19 or otherwise arising from your travel to/from, attendance at, or participation in, the AILA Event.

  • AILA has no responsibility for any injury, damages, claims, liabilities, costs, expenses, or other loss of any kind (including death) arising in any manner from an event organized by an AILA chapter, affiliate, or other person or entity occurring prior to, during, or after the AILA Event. You assume all risks from attendance at such events.

Assumption of Risk & Agreement 

An inherent risk of exposure to COVID-19 and its variants (herein collectively referred to as “COVID-19”) exists in any public place where people are present. AILA will follow the applicable COVID-19 health and safety measures put into effect for the time of the conference by federal, state, and local public health and government officials. The requirements in this document are based on conditions at the time registration for the conference was opened. 

By registering for and attending the conference, you voluntarily agree to the following terms and conditions: 

  • To assume all risks related to exposure to COVID-19. 

  • To accept primary responsibility for taking steps to protect yourself from contracting COVID-19. 

  • To follow all federal/state/local public health and government guidelines on COVID-19 health and safety in effect at the time of the conference, as directed by AILA. 
  • To fully comply with any health, safety, and other policies instituted by AILA and the venue while attending the conference, including any modifications and/or enhancements of health and safety protocols. 

  • To pay for all costs and expenses if you contract COVID-19 or test positive for COVID-19 prior to or while at the conference, including but not limited to costs related to a mandatory or voluntary quarantine (hotel, food and beverage), medical care, transportation to and from a medical facility or hospital, and changes in travel plans. 

  • Hotel, food & beverage, and conference services may be modified or curtailed at any time if necessary or appropriate to meet COVID-19 health and safety practices, mandates, or recommendations, as determined by AILA or the venue. 

  • These COVID-19 Health & Safety Protocols are subject to change without prior notice, in AILA’s sole discretion. If you do not abide by these Protocols, including the terms and conditions of attendance in effect at the time of the conference (as determined in AILA’s sole discretion), you will not be permitted to enter the conference and participate in person, or (if the conference has started) you will be refused further admission; and your registration will be transferred to the webcast option (if available). If there is no webcast, your conference registration will be canceled. 

  • AILA reserves the right to cancel your conference registration (including speakers and exhibitors) at any time and for any reason, and provide you with the applicable refund, in its sole discretion. If cancellation is for your failure to abide by these Protocols, including these terms and conditions of attendance, you will receive no refund. 
  • Under no circumstances shall AILA, its officers, directors, employees, and contractors be liable to you (or anyone claiming through you) for any injury, damages, claims, liabilities, costs, expenses, or other loss of any kind (including death), arising in any manner from COVID-19 or otherwise arising from your travel to/from, attendance at, or participation in, the conference. 

  • AILA has no responsibility for any injury, damages, claims, liabilities, costs, expenses, or other loss of any kind (including death) arising in any manner from an event organized by an AILA chapter, affiliate, or other person or entity occurring prior to, during, or after the conference. You assume all risks from attendance at such events. 

  • You agree that this Assumption of Risk & Agreement does not supersede or limit any applicable law limiting or barring the liability of AILA, its officers, directors, employees, and/or contractors from any claims related to COVID-19. 

Webcast Option 

The webcast option for participation in the conference will be available to those choosing not to attend in person, and those who cannot abide by the Assumption of Risk & Agreement terms above. Those participating by webcast are responsible for providing their own computer and other equipment used to access the conference, and to pay for connectivity. Webcast participants also assume the risk of computer and Internet malfunctions and connection problems. 

If you have any questions, please email conferences@aila.org.